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Notice of Special Members Meeting

By Ian Anderson, 09/16/22, 7:00PM EDT

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Dear Members,

We wanted to provide an update to the Special Members’ Meeting that was set for September 30, 2022, with the announcement of 2 new meetings.

Please see the details below.

MEETING #1

General Meeting of the Membership

  • Wednesday October 26, 2022

Notes:

  • This will be a hybrid format of in-person and virtual. In addition to regular and new business, there are several items that will be reviewed. These include:
  • Financial Statements – For fiscal period ending September 30, 2021
  • Board Reports
  • Re-Appointment of Auditor
  • Proposed bylaw changes which will focus on:
  • Elimination of 5% membership signatures requirement to be nominated to the Board
  • Timelines for submission of nomination form and other changes
  • Composition of the nomination committee
  • Notice period for various membership meetings
  • Process for changing bylaws
  • Other related items
  • Confirmation of final roster of coaches for competitive program
  • Update on recreational coaching / team / game leader program
  • Note - proposed bylaw changes must be submitted by 11:59 pm EST on Sunday September 25th, 2022.

MEETING #2

Special Meeting of the Membership

  • Thursday November 10, 2022

Notes:

  • This will be a hybrid format of in-person and virtual. In addition to regular and new business, there are several items that will be reviewed. These include:
  • Any elections for the Board of Directors that are required to be completed
  • Discussion of any new proposed bylaw amendments
  • Update on financial statements
  • Update on meetings
  • Other business

SUMMARY

The Special Members’ Meeting scheduled for September 30, 2022, is being replaced by these 2 meetings.

SPECIAL REQUEST TO MEMBERSHIP

As a final note, we encourage all members to attend these 2 meetings. We kindly request your participation and involvement, as we conduct the normal operations of the Club with the participation and involvement from our membership. To help us prepare for the meeting, please register and confirm your attendance using the attached Google form or email us at info@oshawakicks.com.

If you have any questions, please feel free to reach out at your earliest convenience.

Thank you,

Will Thurber

President

Chris Collie

Executive Director

Dave Long

Secretary, Board of Directors